Overview
This guide details the procedure for setting up automatic 'Out of Office' replies in Office 365. This feature is particularly useful when users are away from work and unable to respond to emails promptly.
Prerequisites
• Sign-in credentials for the Office 365 account with a configured mailbox.
• Determination of the duration and message content for the 'Out of Office' reply.
Procedure
1. Access Office 365 Mail Settings a. Sign in to the Office 365 account and navigate to the Outlook app. b. Open the 'Settings' gear icon, then click on 'View all Outlook settings'.
2. Navigate to Automatic Replies a. Select 'Mail', then 'Automatic replies'. b. Toggle 'Turn on automatic replies' to activate the feature.
3. Set Up Reply Parameters a. Specify the time range for the automatic replies if needed. b. Enter the message that will be sent in response to incoming emails.
4. External Reply Options a. Choose whether to send replies to senders outside your organisation. b. If applicable, write a separate message for external senders.
5. Confirm and Enable a. Review all information to ensure accuracy. b. Click 'Save' to enable the 'Out of Office' replies.
Conclusion
The 'Out of Office' replies are now configured. If any difficulties arise during this process, HSJ Hosting support is available to assist you in ensuring seamless communication even when you're away from the office.
